Uploading Files

While files in the digital asset library ultimately end up on the web, they start off somewhere on your computer. The ideal file size of images to upload in to your asset library depends on your intentions of how your images will be used. Will you use them only on your web site, or will you need to store the highest resolution possible to use for non-web applications, such as print work?

Images destined for the web should be 3-5 megs each. That leaves a higher resolution to use in multiple applications, but may not be hi-res enough for large-scale printing. You will need to make the decision and consider how it affects your disk quota included with your subscription. The image library can accept and process the largest images you have, just keep in mind it will take longer to upload them, and longer to process them once they are on your web server.

Today's digital cameras are based on mega-pixels. If you have an 8 mega-pixel camera, your images could be up to 8 megs in size, or 8000 pixels wide. When you are uploading images to be used on your web site, you will likely never use an image wider than 900 pixels (at least by today's standards). An image that is 900 pixels wide would be considered a large image for a web page and will cause the page to load slower, especially if you have many other images and modules loading at the same time.

On the other hand, we also want to be sure that we upload images in to the library that are larger than any width we'll ever need. It depends on the application in which they will be used. For example, if all the images you upload to your web site will only be used on your web pages, then you only need to upload images that are 1000 pixels wide, or 1 megapixel. That's small for today's digital cameras. Conversely, if you are a print shop, you need images that are a very high resolution. In this case, you may choose to upload the highest resolution images you have so that you can rest assured all your images are larger than you will ever need.

We can always scale images down without losing quality. However, you can't scale an image up without artifacting and sacrificing quality. So, the standard on what resolution to use will change from one institution to another.

We recommend images be at least 3M in size. This makes them usable for most applications used by schools and colleges. You can upload images of any size providing you have the available bandwidth and have considered your disk quota at Innersync. We'll never limit you, but will follow up when you exceed your quota. Just let us know if you have any questions and we're happy to help you decide what image size standards are right for your organization.

There are many ways to get files from your local storage to the server. This section is further broken down into the following:


Supported Formats

The digital assets manager allows for many different kinds of files to be used; many of which you may never use. There are, however, certain restrictions on certain file types, such as which types the software is able to generate thumbnails for (used when browsing or searching the library) and which ones cannot. This section will describe all of the supported types, and to what extent they are supported.



The concept of batches is important when getting files into the system. Batches are the most basic container of the digital assets, and represent the actual files themselves. Other things like galleries and lightboxes simply refer to items that are actually stored within a batch. This section also covers the basic method of uploading files from your computer to a batch via a browser.


FTP and Batch Queues

If you have a large amount of files, the browser upload and import method may not be quick or reliable enough (long transfers have the tendency to suffer from connection timeouts). If this is the case, large numbers of files can be uploaded by a more relialbe FTP method into a dropbox on the server, and can then be accessed by a browser and processed.


Importing via USB

There may be times even when FTP transfers may not be sufficient. Slow Internet connections could make transferring gigabyes of information very tedious and frustrating. For extreme cases, you may be able to send us a physical medium, such as a flash drive, of all your files, and we can do the upload and imports for you.