Files & Documents

 

Overview

You can upload most file formats to any page in Campus Suite. When you do, they are stored in the local /documents/ directory. Find out more about files and documents below.

 

Best Practices

When uploading files, be sure your filename is ready to be uploaded to the internet by making sure it is properly named. You do not want any illegal characters, including spaces, multiple periods, commas, missing suffixes, and any odd characters. Campus Suite will readily accept these files, but the browsers and devices hitting your website may not know what to do with them because it is not named in a standard format. Click here to understand legal file-naming for the internet.

It's also a good idea to keep your filenames general. That is, instead of uploading lunch-menus-2012.pdf, name the file "lunch-menus.pdf". You can add the date on the page or link itself. The reason you would keep the filename general is so that later on, when you need to replace that file, you would not break any links on your site, or bookmarks on peoples computers that refer back to the file. This is explained more below under Replacing Files.

 

Replacing Files

When you replace files, you will use the Campus Suite file browser to find and identify the file. You can delete, or replace any file in a department you have access too. Be careful, once you delete a file, it's gone!

 

Next to each file, you will see two links, delete, and replace. By clicking Replace, look to the right in the floating panel where you will select your file to upload. It will say "Now replacing file ABC" - It does not matter what you have your file named on your computer, all that matters is that the file you are uploading is of the same type as the file you are replacing. When you upload your file, it will be renamed to the same name as the file you are replacing. This is so that you can replace the file without breaking any links around your website that may be referring back to that file. Additionally, your site visitors will appreciate unbroken bookmarks that they may have made to that file.

Because your file is renamed to the file that you are replacing on the server, it's a best practice to name your file more general rather than with specific dates, or versions, etc. For example, say you were replacing the file lunch-menus-2012.pdf with the new lunch menus for 2013. Your file would be renamed  from whatever you have it to lunch-menus-2012.pdf. While the link would still work, the filename itself would be misleading for anyone who downloads the file.