Navigating the Library

 

Browsing the Library

The Asset Library tab is a quick way to browse your entire collection of media. From here, you can also remove images from your library, edit their properties, or add them to a lightbox.

To navigate to the Asset Library page, click on the Digital Assets tab in the Dashboard, and in the sub-tabs for that section, click on Asset Library.

On the Asset Library page, you will be presented with thumbnails of media in your collection. Depending on the number of items in your collection, and as to how many items should be displayed at one time on the page, the results may span multiple pages. Near the top of the page is a dropdown to choose how many thumbs you want displayed on a page (assuming you have enough items to warrant multiple pages), as well as controls to cycle through the different pages.

If your library is large enough that it spans multiple pages, you will be able to traverse those pages rather easily. Before the thumbs are displayed, there is a section that will inform you of the range of thumbs you are currently viewing, as well as provide controls for you to navigate the pages. The < and > buttons will navigate to the previous/next page in the results. Clicking << or >> will take you to the first/last page in the results. If you click on a number in the series of numbers between these buttons, you will navigate directly to that page. The per page dropdown will allow you to chose how many items/thumbs you want returned for each page of results. Clicking any of these controls will immediately update the page with the relevant results.

Each thumb has a checkbox next to it, so it is possible to make multiple selections on each page. As you hover over certain items, a popup with a larger thumbnail may show to give you a clearer look as to what the item is. If you hover over an item for a few seconds and nothing appears, that item may not support this feature.

If you have made multiple selections, you can use the Add to Lightbox button (near the top of the page) to associate all of the selected images to an existing or a new lightbox. Once you click this button, a dialog will show asking you to select which option, and to specify any additional information if needed.

You can also choose to delete multiple items from your library at one time. With your multiple selections made, click the Delete Selected Images button. You will be shown a confirmation dialog; click the OK button to continue with the removal, or the Cancel button to stop the action. If you choose to continue, the items will be removed, the page will refresh, and the items will no longer be present in your asset library.

Instead of performing these actions on multiple items at one time, you can also carry out these actions on single items. Below each thumbnail are Add to Lightbox and Delete Image links. Clicking either of these links will begin the processes mentioned above, instead the action will only apply to the one item.

 

Preparing a Search

For most users, the asset library will contain numerous items. Usually, browsing such a large collection would be difficult, as having to look through every file in the library just to find the single one you are looking for would mostly be wasted time. Imagespace gives their users a power search feature to aid in finding media quickly and easily.

To navigate to the Search page, click the Digital Assets tab in the Dashboard. The Search page will be the first page that is opened.

There are a few items to consider on the Search page. In the top-left of the page, a Keyword textbox is provided to allow you to enter custom keywords/tags to look for. Located directly to the right of this textbox is the Search button.

In the top-right of the page, you can specify a Date Range to limit your search to. The first field is used to specify a starting date, while the second field is used to specify the ending date. Keep in mind that these dates are relative to the day the picture was taken, and not when it was uploaded. This is a useful feature, for if you know the date an event took place, you can specify that in the range and increase the relevance of your results.

Note that mis-configured cameras may not tag photos with a proper date. In order to make searches in Imagespace more productive, be sure to check your cameras occassionaly to make sure settings such as its date and time are set properly.

After the Keyword section and Date Range section, there is also a Categories section. Here will be listed all of the defined keyword categories along with their keywords. Next to each individual keyword will be a checkbox. Enabling a checkbox next to a keyword will include those tags in your search. Selecting these keywords is inclusive, meaning that making a selection will cause the search to find items with those tags, not ones without the tags.

Keep in mind that the more filters you apply to your search, the fewer results you may get. That being said, the results you do get from applying filters will increase the relevance of the results.

Once you have specified all of the filters you want for your search, click the Search button to start finding results.

 

Navigating the Results

Once you have results from a search, it is rather easy to navigate those results in Imagespace.

At the top of the search results (and at the bottom), you will see text describing what range of results are currently on the page, and how they relate to the entire result set. This is a quick way for you to know which results you are looking at, and how many were actually returned from your search.

To the right of that will be pagination options. Here, you can select the number of results that should be shown on a page, as well as controls that allow you to traverse the pages. The double arrow controls will take you to the beginning of the results (left-pointed double arrow) or the end of the results (right-pointed double arrow). The single arrow controls will take you to the preceding page (left-pointed single arrow) or the following page (right-pointed single arrow) in relation to what page you are currently on. Some of these controls may not be displayed depending on what page you are on and if any pages precede/follow the current page.

Also in the pagination controls will be a short list of page numbers. Generally, a small range of pages (in relation to the current page) is shown to give you quick access to results in the immediate pages that are before/after the current page.

Also at the top of the results will be a Search textbox. This can be used to insert more keywords to search for. There is a checkbox next to this textbox that allows you to perform this search as either a new search altogether, or to search only in the result set that has already been returned. Once you have specified the new search keywords and this option, click the Search button to perform the search.

Unlike the Asset Library page, you cannot make multiple selections in searches. You can, however, manipulate single files. If you click on the thumbnail for a result, it will open a page where you can view information about the file, as well as be able to makes changes to it. Under each thumbnail in the results, you will see links that allow you to easily add found images to lightboxes, or even to delete them from the system.