Applying Keywords

 

Overview

Tagging your media files is very important when it comes to managing your digital assets. Since most libraries would be very large, tags associated with the media files will allow you to quickly find what you are looking for.

The "Managing Keywords" documentation will provide more insight as to what keywords are and how they work in the system. This documentation on actually applying and using keywords will describe how to tag your media files.

Media files can be tagged with custom keywords or pre-defined keywords. Pre-defined keywords are useful as they describe a common set of consistent tags that all users can use with media files that they upload. The custom keywords are in a way not as reliable, but make tagging images more flexible. A clever use of both of these kinds of tags will yield in easier searching of the library.

 

Applying to a Single File via Batches

This method will allow you to edit tags of a file by using the batches interface.

When batches are uploaded, they most likely will contain images that are related in some way or another. Since this is quite often the case, keywords would usually be attached to multiple files (for example, the whole batch), but it is possible to tag just single images.

You should do any multiple file or group tagging of a batch first. Since editing multiple files will replace the tags of the files, doing so after specifying tags for a single file will in effect lose such tags.

  1. Navigate to the batch that you wish to tag a file in.
  2. Find the file you wish to tag, and click its Edit button. The listing for the file will expand and be populated with editable fields.
  3. First select all of the applicable pre-defined keywords using the checkboxes near the bottom of the listing. The keywords are organized by their categories. Then, type any keywords that are not pre-defined into the Custom Keywords textbox.
  4. When finished, click the Save button.

 

Applying to a Single File via Browsing

This method will allow you to edit tags of a file by browsing and selecting a file in the library. If you do not know which batch an image resides in, this is most likely the easiest way to apply a tag to a single file.

  1. Browse the digital library until you find the file you wish to tag. If the file already has some tags associated with it, you can perform some searches to reduce the amount of files you need to filter through.
  2. When you have found the file, click it. A page will display with the details of the file. If you used the Search tab to search for files instead of browsing through the Asset Library tab, you may need to click a Modify Keywords link first.
  3. At the bottom of the page will be the pre-defined categories and keywords. Select the applicable keywords from here first. Then, type any keywords that are not pre-defined into the Custom Keywords textbox near the top.
  4. When finished, click the Save button.

 

Applying to Multiple Files

Applying keywords to multiple files at a time can only be done through the batches interface.

Changing the keywords of multiple files will overwrite any keyword settings on each individual file, so be careful when doing this.

  1. Navigate to the batch that you wish to tag a file in.
  2. Use the checkboxes to the left to select which files you wish to tag. There is also a Select All box that can be used to select or deselect all the files in the batch.
  3. Once you have made your selection, click the Update Selected button. At the beginning of the listings, a form will expand that allows you to edit the properties of the files.
  4. First select all of the applicable pre-defined keywords using the checkboxes near the bottom of the listing. The keywords are organized by their categories. Then, type any keywords that are not pre-defined into the Custom Keywords textbox.
  5. When finished, click the Save button.