Getting Started as an Administrator

 

Overview

Administrators are the backbone of the web site in the Campusuite CMS. Having access to the most advanced or secure features of the software, Administrators have the ability to customize the system for their organization, allowing others to login and create or modify content quickly and easily. Not only are Administrators responsible for the upkeep of the system, they can add and edit content anywhere across the web site.

In comparison to the other user security levels, Administrators have many unique abilities given to them. Some of these include:

Since Administrators can also act as Publishers, you may want to view the getting started section for that user type for direction on topics such as content creation and management.

 

Dashboard

The Administrator dashboard is the most complex of any user in the system. The many tabs and features of the dashboard are described below.

 

Main Dashboard

 

(1) Dashboard Tab: This is the main page of the dashboard (which is what is being shown in the screenshot). Shows a summary of different aspects of the system.
(2) Digital Assets Tab: Allows one to access the digital asset library.
(3) Dept/Users Tab: Department, user, and group information is contained within this section of the dashboard.
(4) Components Tab: Custom components can be registered and maintained via this tab.
(5) Logout Tab: Immediately logs you out of the system.
(6) FAQs: All of the FAQs in the system can be easily managed through this one interface.
(7) Requests: The number of pending requests will be shown here. In the parenthesis, a number will notify you as to how many requests there are. Requests can range anywhere from access requests to blog comments. Clicking the item will open up a page where these requests can be administered.
(8) Recent Activity: This will direct you to an up-to-date log of the activity in the system, such as new pages that have been created.
(9) Login Activity: An up-to-date log of the login activity of the users on the system is found here.
(10) Statistics: This links to a small page that will show different statistical data about your site, such as how much disk space it is currently using. When using this feature, please be patient, as it may take some time to compile the stats.
(11) Departments Panel: This piece of the dashboard will allow you to easily traverse the departments in the system. The tabs in this frame will direct you to more specific departments in the system. Clicking on the title/name of a department will open up that department's web site. (If the name does not appear as a hyperlink, then no web content is associated with it.) Clicking the "wrench" icon of a certain department will immediately direct you to the page allowing you to edit information about the department.
(12) Search Panel: In organizations that have large amounts of departments and users, this search box will easily find information about them. As you type, suggestions will appear. Click on a suggestion to open a page that will allow you to edit the selected person or department.
(13) Profile Panel: A summary of your profile information is shown here. This also allows you to quickly edit information about yourself or change your profile's avatar.
(14) Support Panel: This section of the dashboard will link you to the support site for Campusuite, as well as give you quick links to the more popular content on the support site.

 

Main Dashboard with Drafts

 

(1) Drafts Panel: This panel will only show if there are any drafts currently in the system. In this panel, you can view the different drafts in the system and quickly manage them. The tabs contained in the panel can filter the drafts to only show specific types of drafts you are interested in. Clicking the title of a draft will take you to where you can view, edit, or publish the draft.

 

Digital Assets

 

(1) Search: This page allows you to search the library for certain files. A search can be made by using custom keywords, pre-defined keywords, and a date range.
(2) Lightboxes: Lightboxes can be created, edited, and deleted through this item.
(3) Galleries: Using this item will allow you to view, create, edit, and delete the different galleries in the system.
(4) Asset Library: Instead of searching, this will allow you to simply browse your library. Although this is a useful feature, an organization with a very large library will most likely default to searching.
(5) Import Files: Batches are managed through this item. New batches can be created from uploading files or processing files already uploaded via FTP to a drop folder. These batches can also be maintained and removed from here as well.
(6) Manage Keywords: The pre-defined categories and keywords are made through here. Be sure to set these up before using your system, and add more to them as needed.
(7) Help: This launches a new window populated with support documentation related to digital asset management.

 

Departments & Users

 

(1) Administration: This allows you to create, edit, and remove main and sub departments from the system. It also gives you a brief summary of the people belonging to each of the departments in the system.
(2) Users: Here, you can browse or search for users in the system, as well as gain access to changing their details or removing them from the system altogether. New users cannot be created via this item, instead they must be created in the Dept/Users Administration page.
(3) Groups: Create, edit, and delete groups through here.
(4) SiteBuilder: Some departments may have extremely large web sites, and having to initially create the navigation for those sites can be cumbersome. SiteBuilder is a tool that allows you to stage a site's navigation quickly and easily, which can ultimately be pushed live. This tool can also take CSV/Excel type data, import it, and create site navigation.
(5) Help: This launches a new window populated with support documentation tailored to department and user administration.

Setting up Teacher Pages

In just minutes, administrators can suite up teachers with their own web site to allow them to add assignments, photos, blogs and any other content to add a dimension of communications that will make and keep the classroom just a mouse click away. Just as a teacher can put his or her mark on how the classroom looks, they can customize their web site with a layout option that suits their style and need.

A teacher page (or web site) is nothing more than another department in the system. It's a department that is set up specifically to house that teachers pages. They can use all the same modules that are used around the web site. In other words, they can have their own news, calendars, blogs, photo galleries and more... should you choose to let them.

For the best organization, create a "Main Grouping" specifically for teachers under the "Depts/Users" tab on your dashboard. Using the default department that is set up, configure this to be your default teacher department (or model) - That is, set up this department just the way you want all future teacher departments to come in by default. For example, if you want all teacher pages to have left navigation with "Blog, About, Documents, Links" then add those pages. You can even specify layouts for individual pages. Then, by making this department a "model," you can select it when creating future teacher sites (or departments) and the new departments will come in just the way you set up the model.

Click here to watch a video of how we set up the "model" department for teachers and create the first teacher web site.